针对论文投稿过程中的邮件写作，本文列出了各阶段所需邮件的模板，包括投稿信、催稿信、返修回复信及撤稿信。
1. 投稿信模板
Cover letter 1
[Your Name]
[Your Affiliation]
[Your Address]
[Email]
[11 February, 2022]
Dear [title+Editor name],
I/We are pleased to submit an original research article entitled “[title of article]” for consideration by [journal name].
I/We confirm that this work is original and has not been published elsewhere, nor is it currently under consideration for publication elsewhere.
In this paper, I/we report on /show that ... This is significant because...
[Please explain in your own words the significance and novelty of the work, the problem that is being addressed, and why the manuscript belongs in this journal. Do not simply insert your abstract into your cover letter! Briefly describe the research you are reporting in your paper, why it is important, and why you think the readership of the journal would be interested in it.]
We believe that this manuscript is appropriate for publication by [journal name] because it… [specific reference to the journal’s aims & scope].
We have no conflicts of interest to disclose.
Please address all correspondence concerning this manuscript to me at [email address].
Thank you for your consideration of this manuscript.
Sincerely,
[Your name]
Cover letter 2
[Your Name]
[Your Affiliation]
[Your Address]
[Email]
[11 February, 2022]
Dear [title+Editor name],
I am pleased to submit an original research article entitled [ “manuscript title” ] by [author name] for consideration for publication in [journal name]. We previously [general introduction of previous studies], and this manuscript builds on our prior study to [research aims].
In this manuscript, we show that [list a few important results].
We believe that this manuscript is appropriate for publication by [journal name] because it… [specific reference to the journal’s aims & scope]. [research significance and impact].
This manuscript has not been published and is not under consideration for publication elsewhere. We have no conflicts of interest to disclose, but we do respectfully request that [Dr. xxx] not review our manuscript. If you feel that the manuscript is appropriate for your journal, we suggest the following reviewers:
[list reviewers and contact inforamtion, if requested by the Journal]
Thank you for your consideration.
Sincerely,
[XSG, PhD
Position, Affiliation]
2. 催稿信模板
Dear [Editor],
I am sending this email regarding the manuscript entitled [Manuscript title] for consideration by the [Journal name] submitted on “date of submission”.
It has been [xxx] months since I submitted my manuscript. I would like to kindly request for you to contact me regarding the current status of my manuscript.
I look forward to hearing from you.
Yours sincerely,
[Corresponding author]
[Affiliation]
[Email address]
3. 返修回复信模板
[Insert Journal Editor’s name]
Editor-in-Chief
[Insert Journal name]
[Insert date]
Dear Dr [Insert editor’s surname],
Re: Manuscript reference No. [Insert tracking number or code]
We would like to express our thanks to you for your work on our submission and for the revision comments. We would also like to thank the reviewers for their valuable comments on the manuscript.
Please find attached a revised version of our manuscript “[Insert the title of your manuscript here]”, which we would like to resubmit for publication as a [Insert article type] in [Insert Journal name].
Your comments and those of the reviewers were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments of the reviewers as well as your own comments.
Revisions in the text are shown using yellow highlight for additions, and strikethrough font [example] for deletions. In accordance with reviewer [insert Reviewer number]’s suggestion, we [insert changes you made according to suggestions, e.g., We removed Table x and replaced Figure y].
[List main changes]
We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in [Insert Journal name here].
We shall look forward to hearing from you at your earliest convenience.
Yours sincerely,
[Insert your name, degrees and title if applicable]
[Address]
[E-mail]
Point-to-Point Response to Reviewers’ Comments
Reviewer #1:
1. [Insert Comment here: copy and paste directly]
Response: [Insert response in italics]
Reviewer #2:
1. [Insert Comment here: copy and paste directly]
Response: [Insert response in italics]
4. 撤稿信模板
[Insert Journal Editor’s name]
Editor-in-Chief
[Insert Journal name]
[Insert date]
Dear Dr [Insert Editor’s surname],
Re: Manuscript reference No. [Insert tracking number or code]
I would like to withdraw my manuscript entitled [Insert manuscript title] from further consideration by your Journal. The manuscript ID is [Insert number or code] and the date of submission was [Insert submission date].
[Insert withdrawal reason(s)]
Please kindly confirm that the withdrawal process has been completed.
Yours sincerely,
[Corresponding author]
[Affiliation]
[Email address]
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