Manuscript Submission Guidelines: ANNALS OF OTOLOGY, RHINOLOGY & LARYNGOLOGY
This Journal is a member of the Committee on Publication Ethics
This Journal recommends that authors follow the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).
Please read the guidelines below then visit the Journal’s submission site https://mc.manuscriptcentral.com/aor to upload your manuscript. Please note that manuscripts not conforming to these guidelines may be returned.
Only manuscripts of sufficient quality that meet the aims and scope of AOR will be reviewed.
There are no fees payable to submit or publish in this journal.
As part of the submission process you will be required to warrant that you are submitting your original work, that you have the rights in the work, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you.
1. What do we publish?
1.1 Aims & Scope
Before submitting your manuscript, please ensure you have read the Aims & Scope: Original manuscripts dealing with clinical or scientific aspects of otolaryngology, bronchoesophagology, head and neck medicine and surgery, maxillofacial and plastic surgery, audiology, speech pathology, or related specialties are considered for publication. All materials submitted for publication undergo peer review.
1.2 Article types
Research articles should be no longer than 3000 words and can include up to 5 tables and 5 figures.
Case reports should be no longer than 2000 words and can include up to 3 tables and 3 figures.
IMPORTANT: Abstracts for all papers (original research, reviews, meta-analyses, and case reports) should be structured to include objectives, methods, results, and conclusions. Keywords, chosen as much as possible from the National Library of Medicine medical subject headings, should be listed after the abstract. A maximum of 6 are permitted.
All text should be double-spaced. Font size should be 12 pt. Margins should be set at 1 inch. Begin each component on a new page in the following sequence: title page, abstract, text, acknowledgments, references, tables, and figure legends. Number pages consecutively in the upper right corner.
Use standard abbreviations given in the Uniform Requirements. Express all
measurements in metric terms; if original measurements were made in another system, include
these parenthetically. Plot audiograms according to ISO standards. Use generic names whenever possible.
The author is responsible for all statements in the paper, as approved on the copyedited and typeset proofs. Alterations made by the author after the paper has been typeset may be charged to the author.
ALL submissions require a Title Page. The Title Page must include: (1) a concise but informative title, worded to facilitate indexing; (2) authors’ full names, academic degrees, affiliations, and addresses; (3) statement of grant or other support; (4) name, address, telephone and fax numbers, and e-mail address of corresponding author; and (5) name and address of author to whom reprint requests should be sent, if different from the corresponding author.
Manuscripts that report animal research performed in the United States must additionally carry the following statement on the title page: “This study was performed in accordance with the PHS Policy on Humane Care and Use of Laboratory Animals, the NIH Guide for the Care and Use of Laboratory Animals, and the Animal Welfare Act (7 U.S.C. et seq.); the animal use protocol was approved by the Institutional Animal Care and Use Committee (IACUC) of __________ University [or institution].”
References should be double-spaced and numbered consecutively in the order in which they are cited in the text. Primary references should be used whenever possible. Follow AMA Manual of Style (10th edition) style for references. Citation examples follow:
Journal article
O’Donnell J, Economopoulos K, Singh P, Bates D, Pritchard M. The ligamentum teres test: a novel and effective test in diagnosing tears of the ligamentum teres. Am J Sports Med. 2014;42(1):138-143.
Journal article published online ahead of print
Van der hoek L, Pyrc K, Jebbink MF, et al. Identification of a new human coronavirus [published online March 21, 2004]. Nat Med. doi:10:1038.nm1024.
Book
Goldberg L, Elliot DL. Exercise for Prevention and Treatment of Illness. Philadelphia, PA: FA Davis Co; 1994.
Chapter in book
Gamble VN. On becoming a physician: a dream not deferred. In: White EC, ed. The Black Women's Health Book: Speaking for Ourselves. Seattle, WA: Seal Press; 1990:52-64.
Items presented at a meeting but not published
Durbin D, Kallan M, Elliott M, Arbogast K, Cornejo R, Winston F. Risk of injury to restrained children from passenger air bags. Paper presented at: 46th Annual Meeting of the Association for the Advancement for Automotive Medicine; September 2002; Tempe, AZ.
Thesis or dissertation
Heinig MJ. Relationship of Energy and Protein Intake and Complementary Feeding to Growth Patterns of Breastfed and Formula-fed Infants [dissertation]. Davis, CA: University of California; 1992.
If a manuscript accepted but not yet published is included in the reference list, give the accepting journal’s name, followed by “in press.” Papers published only in abstract form are listed as a journal reference with “[Abstract]” after the title.
Manuscripts still in review or not yet accepted formally should not be included in the references, but be cited within the text as “unpublished data.” A reference to a personal communication is also placed in the text,
accompanied by month and year. Tables should be numbered consecutively and headed by a concise title. Put
explanatory matter in footnotes. Tables are adjuncts to the text and should not repeat material presented therein.
Illustrations with multiple parts should be labeled (A, B, etc). Place legends to the illustrations on a separate page in the manuscript. Cite each figure in the text in consecutive order. Written permission from identifiable subjects is required. Images supplied in color will be published in color online and black and white in print at no charge, and may be printed in color for $800 for the first color figure and $200 for each color figure thereafter. Illustrations should enhance, not repeat, material presented in the manuscript and should be kept to a minimum.
1.3 Writing your paper
The SAGE Author Gateway has some general advice and on how to get published, plus links to further resources.
1.3.1 Make your article discoverable
When writing up your paper, think about how you can make it discoverable. The title, keywords and abstract are key to ensuring readers find your article through search engines such as Google. For information and guidance on how best to title your article, write your abstract and select your keywords, have a look at this page on the Gateway: How to Help Readers Find Your Article Online
2. Editorial policies
2.1 Peer review policy
AOR operates a conventional single-blind reviewing policy in which the reviewer’s name is always concealed from the submitting author.
Peer Review Process: Each manuscript is reviewed by at least two referees. All manuscripts are reviewed as rapidly as possible, and an editorial decision is generally reached within 5-8 weeks of submission.
Submission of a manuscript implies commitment to publish in the journal. Authors submitting manuscripts to the journal should not simultaneously submit them to another journal, nor should manuscripts have been published elsewhere in substantially similar form or with substantially similar content.
All submitted manuscripts must be accompanied by a cover letter. This letter should disclose any financial interests the authors have in relation to the work, or any financial support provided by companies toward the completion of the work. Also, indicate whether the manuscript has been presented before any professional otolaryngological association and the place and date of presentation. Manuscripts submitted without this letter will not be reviewed and will be returned to the author.
The Editor or members of the Editorial Board may occasionally submit their own manuscripts for possible publication in the journal. In these cases, the peer review process will be managed by alternative members of the Board and the submitting Editor/Board member will have no involvement in the decision-making process.
Publons
The Annals of Otology, Rhinology & Laryngology is committed to delivering high quality, fast peer-review for your paper, and as such has partnered with Publons. Publons is a third party service that seeks to track, verify and give credit for peer review. Reviewers for AOR can opt in to Publons in order to claim their reviews or have them automatically verified and added to their reviewer profile. Reviewers claiming credit for their review will be associated with the relevant journal, but the article name, reviewer’s decision and the content of their review is not published on the site. For more information, visit the Publons website.
2.2 Authorship
Papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors. The list of authors should include all those who can legitimately claim authorship. This is all those who:
(i) Made a substantial contribution to the concept or design of the work; or acquisition, analysis or interpretation of data,
(ii) Drafted the article or revised it critically for important intellectual content,
(iii) Approved the version to be published,
(iv) Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.
Authors should meet the conditions of all of the points above. When a large, multicenter group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.
Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines for more information on authorship.
2.3 Acknowledgements
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.
2.3.1 Third party submissions
Where an individual who is not listed as an author submits a manuscript on behalf of the author(s), a statement must be included in the Acknowledgements section of the manuscript and in the accompanying cover letter. The statements must:
• Disclose this type of editorial assistance – including the individual’s name, company and level of input
• Identify any entities that paid for this assistance
• Confirm that the listed authors have authorized the submission of their manuscript via third party and approved any statements or declarations, e.g. conflicting interests, funding, etc.
Where appropriate, SAGE reserves the right to deny consideration to manuscripts submitted by a third party rather than by the authors themselves.
2.3.2 Writing assistance
Individuals who provided writing assistance, e.g. from a specialist communications company, do not qualify as authors and so should be included in the Acknowledgements section. Authors must disclose any writing assistance – including the individual’s name, company and level of input – and identify the entity that paid for this assistance”).
It is not necessary to disclose use of language polishing services.
Please supply any personal acknowledgements separately to the main text to facilitate anonymous peer review.
2.4 Funding
The Annals of Otology, Rhinology & Laryngology requires all authors to acknowledge their funding in a consistent fashion under a separate heading. Please visit the Funding Acknowledgements page on the SAGE Journal Author Gateway to confirm the format of the acknowledgment text in the event of funding, or state that: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.
2.5 Declaration of conflicting interests
The Annals of Otology, Rhinology & Laryngology encourages authors to include a declaration of any conflicting interests and recommends you review the good practice guidelines on the SAGE Journal Author Gateway.
It is our policy to require a declaration of conflicting interests from all authors enabling a statement to be carried within the paginated pages of all published articles. Please ensure that a ‘Declaration of Conflicting Interests’ statement is included at the end of your manuscript, after any acknowledgements and prior to the references. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest’.
For guidance on conflict of interest statements, please see the ICMJE recommendations here.
2.6 Research ethics and patient consent
Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki
Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.
For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.
Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative.
Please also refer to the ICMJE Recommendations for the Protection of Research Participants
All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted. The journal has adopted the Consensus Author Guidelines on Animal Ethics and Welfare for Veterinary Journals published by the International Association of Veterinary Editors.
2.7 Clinical trials
The Annals of Otology, Rhinology & Laryngology conforms to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment as a condition of consideration for publication. The trial registry name and URL, and registration number must be included at the end of the abstract.
2.8 Reporting guidelines
The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed CONSORT flow chart as a cited figure and the completed CONSORT checklist should be uploaded with your submission as a supplementary file. Systematic reviews and meta-analyses should include the completed PRISMA flow chart as a cited figure and the completed PRISMA checklist should be uploaded with your submission as a supplementary file. The EQUATOR wizard can help you identify the appropriate guideline.
Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives
2.9 Data
SAGE acknowledges the importance of research data availability as an integral part of the research and verification process for academic journal articles.
The Annals of Otology, Rhinology & Laryngology requests all authors submitting any primary data used in their research articles [“alongside their article submissions” or “if the articles are accepted”] to be published in the online version of the journal, or provide detailed information in their articles on how the data can be obtained. This information should include links to third-party data repositories or detailed contact information for third-party data sources. Data available only on an author-maintained website will need to be loaded onto either the journal’s platform or a third-party platform to ensure continuing accessibility. Examples of data types include but are not limited to statistical data files, replication code, text files, audio files, images, videos, appendices, and additional charts and graphs necessary to understand the original research. [The editor(s) may consider limited embargoes on proprietary data.] The editor(s) [can/will] also grant exceptions for data that cannot legally or ethically be released. All data submitted should comply with Institutional or Ethical Review Board requirements and applicable government regulations. For further information, please contact the editorial office at Annals-orl@uiowa.edu
3. Publishing Policies
3.1 Publication ethics
SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway
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https://journals.sagepub.com/author-instructions/AOR
